Finance · Expenses
Supplier bills,
read by AI
For companies receiving dozens of bills and receipts a month. Drop a PDF or a photo into the inbox, AI extracts the supplier, amounts and line items, and after your confirmation it becomes a received invoice.
- AI tells invoices, receipts, statements and gateway payouts apart
- Supplier, company ID, VAT ID, payment reference, IBAN and VAT lines
- Expenses with approvals and attachments
No credit card. Up and running in 5 minutes.
- faktura_2026_1187.pdfReceived invoice · O2 Czech Republic a. s.CZK 1,049Classified
- uctenka-makro.jpgReceived receipt · MAKRO Cash & Carry ČRCZK 3,862Classified
- FA-2026-0533.pdfDetecting document type…2 min agoClassifying
- logo-podpis.pngImage from an e-mail signature12 kBDiscarded
- E-mail and uploadsAttachments from incoming e-mail and files dropped into the admin.
- AI extractionHeader, parties, payment details and line items as structured data.
- A human confirmsYou review and edit extracted data before an invoice is created.
- Central bank rateForeign-currency bills converted to CZK at the rate on the tax point date.
Why expenses in BizKitHub
A shoebox of receipts does not belong in 2026
Supplier invoices sit in mailboxes, on employees’ phones and in drawers. At month end the accountant collects and retypes them. BizKitHub collects them as they arrive and reads them for you.
Today
- Supplier invoices are spread across five mailboxes
- Someone copies amounts, VAT IDs and references from PDFs
- Purchase approvals happen in a chat thread
- Euro invoices are converted to crowns by hand
With BizKitHub
- Documents from e-mail and uploads land in one queue
- AI extracts supplier, line items, VAT and payment details
- Each expense has a status, an approver and a history with files
- The CZK amount is stored at the central bank rate on the tax point
AI extraction
Structured data from a PDF in seconds
First the AI works out what the document is: a received invoice, a receipt, a contract, a bank statement or a payment gateway payout report. For invoices and receipts it then extracts every field you need to book and pay it.
- Supplier and customer with company ID, VAT ID and address
- Issue date, tax point and due date
- Payment reference, account number and IBAN
- Line items with VAT rates and a reverse-charge flag
Received invoices
Every supplier invoice has a clear status
An invoice moves through draft, received, booked and paid. Nobody silently edits a paid or booked invoice: every override is written to the audit log.
- Your own sequence next to the supplier’s number
- Credit notes and reverse charge flagged in the list
- Foreign currency converted to CZK at the tax point date
- VAT classification on every line
| Number | Supplier | Total | |
|---|---|---|---|
| PF-2026-0214 | O2 Czech Republic | CZK 1,049 | Received |
| PF-2026-0213 | Alza.cz | CZK 18,990 | Booked |
| PF-2026-0212 | Hetzner Online | EUR 84.70 | RC |
| PF-2026-0211 | PRE distribuce | CZK 4,320 | Paid |
Expenses and approvals
Who spent what, who approved it and why
Record an expense with amount, category, branch and an attachment. The approver is notified, approves or rejects it, and every step is kept in the history with its files. Credit granted to a customer at a branch is recorded as a write-off on its own.
- Statuses new, approved, in progress, review, done, rejected
- Categories from utilities to software and travel
- Payer and payee per expense, linked to a branch
- Branch write-offs from granted credit and settlements
What it does
From an e-mail attachment to a booked expense
Documents from e-mail
Attachments of incoming e-mail are queued as documents on their own.
Manual upload
Drop a PDF, an image or an e-mail into the admin. Duplicates are detected.
Type detection
Invoice, receipt, contract, statement, VAT control statement or a stray image.
Data extraction
Parties, dates, payment details and VAT line items in structured form.
Review before saving
Edit the extracted data before it becomes a received invoice.
Invoice life cycle
Draft, received, booked, paid, cancelled. Overrides go to the audit log.
Expense approvals
Approver notifications, statuses, notes and attachments in the history.
Branch write-offs
Customer credit or a deferred branch settlement is recorded as an expense on its own.
Payables on the dashboard
What you owe suppliers, what is overdue and what is due within 7 days.
Getting started
Your first bill extracted in five minutes
- 01
Create an account
Sign-up is free and needs no credit card.
- 02
Upload documents
Drop in PDFs and receipt photos, or send them by e-mail.
- 03
Review and confirm
AI prepares the data, you create the received invoice in one click.
Who it is for
Where bills pile up fastest
E-shops
Invoices from suppliers, carriers and payment gateways.
Multi-branch businesses
Expenses per branch with approvals and settlement.
Services and studios
Receipts for materials, rent and utilities in one place.
Accountants
Client documents extracted as they arrive, not in a box at month end.
Connected modules
Runs on the same data as the rest of your company
Invoicing
Invoices with VAT, QR payment and ISDOC, issued on payment.
Bank & matching
Fio bank feeds and automatic payment matching.
VAT & tax filings
VAT ledger, control statement and EPO XML.
Accounting
Double-entry bookkeeping wired to documents and bank.
Branches
Locations, opening hours, closures and settlements.
Drive
Company files linked to customers and documents.
Frequently asked questions
Common expense questions
Does the AI create the received invoice on its own?
No. The AI detects the document and extracts the data. You create the received invoice with a button after reviewing it, so a misread field never reaches your books without you knowing.
What files can I upload?
PDFs and images, typically a scan or a phone photo of a receipt. If the same file is uploaded twice, it is detected and skipped.
How do documents get in from e-mail?
Incoming e-mail for your organisation is sorted automatically. Messages carrying accounting documents do not become support tickets: their attachments go to the incoming document queue for classification.
What about invoices in a foreign currency?
The invoice stays in its original currency and a CZK amount is stored next to it, using the Czech National Bank rate on the tax point date. Later rate moves do not change it.
Do received invoices feed VAT and accounting?
Yes. Lines with a VAT classification flow into the VAT ledger and the VAT control statement. With the Accounting module they become accounting documents ready for posting.
Let AI read your bills
Create a free account and upload your first supplier invoice.